Automate application processing
Speed up the processing of citizen applications with intelligent document processing.
- Significantly shorter processing times
- Automatic completeness checks
- Digital records management
Who we serve · Public administration & municipalities
Automation for public administration & municipalities
Public administrations are under pressure: staff shortages, rising caseloads, outdated systems. At the same time, citizens expect fast processing and digital access. Germany's Online Access Act (OZG) was only the beginning.
What we automate
Fewer paper piles. More time for citizens.
We automate the processes that hold your caseworkers back – not to replace staff, but to relieve them of routine work. With open-source technology, on German servers, GDPR-compliant.
Improve citizen communication
Automatic notifications and status updates for citizens.
- Automatic status updates
- Online appointment booking
- Multilingual communication
Integrate data across systems
Connect different specialist administrative systems and create a single, consistent data basis.
- Consistent citizen data
- Automatic data reconciliation
- Less duplicate data entry
See it in action
Example workflow: automatic application validation
Click through the nodes. This is how we work: traceable, documented and adjustable in n8n at any time.
Automatische Antragsvalidierung
Use cases
Where public administrations save time
expected: 3x faster
Pre-screening submitted documents
An application comes in. Before anyone touches it, the system automatically checks: Are all required fields filled in? Are attachments missing? Is there a signature? Was the deadline met?
Before
Manual checks, paper files, 8–12 weeks processing time
After
Automated pre-screening, digital files, 3–4 weeks processing time
expected: 5x faster
Automatic task management
Incoming cases are automatically categorized, prioritized and assigned to the right department. The system sets deadlines, sends reminders and escalates when deadlines are at risk.
Before
Excel lists, "It was still sitting in the pile", tasks get lost
After
Transparency across all open cases – no matter who's in the office
expected: 5x faster
Processing time forecast
Based on case type, completeness of documents and historical data, the system estimates the expected processing time.
Before
Frustrated applicants, staff under time pressure, poor overview of processes
After
Realistic updates for applicants, better internal resource planning
How we work
Start small. See results fast.
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Intro call
You tell us what's bugging you. We tell you honestly whether automation is worth it.
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Workflow Check
We analyze your processes and deliver a prioritized list with effort and benefit.
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Pilot
Your first workflow goes live – measurable, documented and aligned with your team.
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Operations
We host, monitor and keep improving. Or we hand everything over – it's your call.
Packages
Transparent starting prices.
From the first check to ongoing operations – for your administration.
Workflow Check
from €1,800
- Assessment of your processes
- Identification of automation potential
- Prioritization by effort and impact
- Concrete implementation plan
Pilot project
from €4,500
One process, fully automated – for example:
- Application pre-screening for one service area
- Incl. documentation for your IT security officers
- Server setup with our support
Operations & development
from €600 / month
- Hosting, maintenance & monitoring
- Adjustments when regulations change
- Implementation of new requirements
- Transparent, effort-based pricing
Data protection
GDPR-compliant public sector automation
All data is processed and stored exclusively in German and European data centers – or on your own premises.
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Sovereign and secure
Your data stays on German or EU servers – on your premises or with a provider of your choice.
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AI without OpenAI or Google
We rely on self-hosted AI models and open-source automation with n8n.
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Compatible with public sector standards
The systems are compatible with common specialist administrative systems and can be introduced step by step.
Next step
Modernize your administration – step by step.
Let's look at your processes together and find the biggest time sinks.